The Complete Digital HIQA Compliance Solution for Designated Centres
Policies, Statements, Incident Reporting, Staff Training, Checklists, Procedures, Risk Assessments, Governance – all in one place.
Fit2Care helps you deliver Improved Services and Supports for Older People
Ensure regulatory compliance
Exceed required standards
Reduce reportable incidents
Lower insurance premiums
Our Fit2Care Compliance Solution for Designated Centres offers a comprehensive, all-in-one platform to simplify regulatory management. From digitized Statements of Purpose to fully customisable Policies and Procedures, every aspect is designed to enhance efficiency. Our dynamic Risk Assessment tools and integrated online safety training ensure your team stays compliant and competent in real-time. With full visibility into staff qualifications and safety measures, our solution helps you confidently manage operations while meeting all HIQA standards.
How Fit2Care Simplifies Compliance with Regulations
Regulation 3: Statement of Purpose
Standard 5.3:Â The residential service has a publicly available statement of purpose that accurately and clearly describes the services provided.
Fit2Care Solution: Housed in the portal and available for all employees to access.
Regulation 4: Written Policies and Procedures
Standard: Centres are required to have written policies and procedures in place for care and welfare.
Fit2Care Solution: All Policies and Procedures are written for you and accessed via the portal.
Regulation 7: Managing Challenging Behaviour
Standard 3.5: Arrangements to protect residents from harm promote bodily integrity, personal liberty and a restraint-free environment.
Fit2Care Solution: Procedure and Policy written and online training course deployed to all employees.
Regulation 8: Protection
Standard 3.1: Requires residents to be protected from all forms of abuse and harm.
Fit2Care Solution: Procedure and Policy written and online training course deployed to all employees.
Regulation 14: Person in Charge
Standard: A qualified person must be designated to take charge of the care centre.
Fit2Care Solution: Person in Charge is signed off as Competent and visible on the Dashboard.
Regulation 16: Training and Staff Development
Standard 7.4: Training is provided to staff to improve outcomes for all residents.
Fit2Care Solution: Online training courses in Medication Management, Patient Care and Health and Safety for all staff.
Regulation 17: Premises
Standard 2.6: The physical premises must be appropriate, safe, clean, and accessible.
Fit2Care Solution: Daily, Weekly, Monthly & Checklists are pre-built and scheduled for staff to complete.
Regulation 20: Information for Residents
Standard: Requires centres to provide residents with a guide that explains their rights and the services offered.
Fit2Care Solution: Guide is accessed via the portal for staff to share with residents, download and print.
Regulation 23: Governance and Management
Standard: Requires effective governance, including management systems, to ensure the quality and safety of services.
Fit2Care Solution: Good Governance training and periodic self-assessments in the portal for owners / persons in charge to complete.
Regulation 25: Resident Absence / Discharge
Standard: Procedures must be in place for managing residents’ absences or discharge from the centre.
Fit2Care Solution: Standard procedure written, available to all staff and an Ad-Hoc Absence / Discharge report available in the portal.
Regulation 26: Risk Management
Standard 3.2: Requires centres to implement risk management policies to ensure safety.
Fit2Care Solution: All Risk Assessments and policies are written for you and available in the portal for all staff to access.
Regulation 27: Infection Control
Standard 2.1: Centres must have measures in place to prevent and control infection.
Fit2Care Solution: Standard procedure, Policy and training course written and available to all staff in the portal.
Regulation 28: Fire Precautions
Standard: Adequate fire safety procedures, training, and equipment must be in place.
Fit2Care Solution: Fire Training fro all staff. Weekly Fire Procedure Checks and Bi-Annual Fire Drills are completed in the portal.
Regulation 29: Medicines & Pharma Services
Standard: Centres must have procedures for the safe storage, handling, and administration of medicines.
Fit2Care Solution: Procedures written and routines for management checks, plus training course for all staff.
Regulation 30: Volunteers
Standard: Centres must have policies in place to ensure that volunteers are properly supervised and trained.
Fit2Care Solution: Policy written and a Volunteer Induction course completed by all Volunteers.
Regulation 31: Notification of Incidents
Standard: Requires that certain incidents (e.g., injury, fire) be reported to HIQA within specific time-frames.
Fit2Care Solution: Incident and Accident reporting system with critical incident flags for HIQA reportable events.
Regulation 32: Notification of Absence
Standard: HIQA must be notified if the person in charge is absent from the centre for a prolonged period.
Fit2Care Solution: Online ‘Absence Notification’ goes straight to HIQA once the event is logged in the portal.
Regulation 33: Notifications of Procedures
Standard: Changes to the centre’s operations or procedures must be notified to HIQA.
Fit2Care Solution: Online ‘Operational Change’ report goes straight to HIQA once completed by Person in Charge.
Regulation 34: Complaints Procedures
Standard 1.7: Each Residents’ complaints and concerns are listened to and acted upon in a timely, supportive and effective manner.
Fit2Care Solution: Online Complaints procedure available to residents / families that flags issues to Person in Charge.
Regulation 35: Quality and Safety of Care
Standard: Centres must regularly review the quality and safety of care provided to residents.
Fit2Care Solution: Monthly Management Oversight Self-inspection for Person in Charge is completed in the portal.
Regulation 37: Staffing Records
Standard: Comprehensive records must be maintained for all staff, including qualifications, training, and vetting.
Fit2Care Solution: Training records for all staff, including vetting sign off, are stored and available in the portal.
Regulation 39: Notification of Changes
Standard: HIQA must be notified of any significant changes to the service, such as changes in management or key personnel.
Fit2Care Solution: Online form goes straight to HIQA after completion in the portal by Person in Charge.
Regulatory Compliance. Staff Training. Safety Management.
Multiple modules. Fully customisable. All in one easy-to-use portal for your Designated Centre.
Operational Compliance Toolkit
All the Policies, Procedures, Digital Checklists you need to be compliant with Regulations and Standards.
Key features:
- Policies & Procedures
- Operational Checks
- HIQA Reporting
Health & Safety Management System
Get visibility of compliance from anywhere. We digitise safety management, saving you costs and reducing risk.
Key features:
- Incident Reporting
- Risk Assessments
- Safety Statements
H&S and Medication Management Courses
Online compliance training courses in medication management designed for nurses to cover your legal requirements.
Key features:
- H&S Courses
- Medication Management Courses
- Leadership Training
Over 200 Designated Centres choose Fit2Care because...
You get a Safety Statement specific to your Designated Centre saving you time and money.
Reports to show to HIQA that you’re compliant with the Safety and Health at Work Act and the Standards.
All employees are trained on the hazards, risks and control measures.
Demonstrate Food Hygiene compliance to Environmental Health Officers.
Easily track incidents, accidents and near misses with a fully-automated digital tracking system, as required by HIQA,
Train all employees on Safeguarding Vulnerable Persons, without sending them on a physical course.
Demonstrate to insurers that you’re compliant with legislation.
Plus additional courses on Health Act 2007 – 35 Regulations explained.
Designated Centre Compliance Score
Get an overview of Compliance at a glance. Safety Courses, Incidents, Audits, H&S Routines, Corrective Actions, Safety Statement.
Digital Safety Statement for your Designated Centre
The online safety statement we write is deployed to all employees. Get peace of mind with real-time data on who read and signed it.
Risk Assessment Software
We turn Risk Assessments into digital JSTs. Short, relevant, bite-size modules that communicate to employees the hazards and control measures.
Designated Centre Risk Assessments
Access to Drugs and Medicines
Accessibility for Disabled Customers
Bed Sore Prevention and Skin Care
Continuity of Care and Handover Procedures
Dementia Care Practices
Dietary Restrictions and Allergen Management
Dining Area Cleanliness and Table Setup
Disaster Preparedness and Evacuation Planning
Dishwasher / Glass Washer
Emergency Contact Procedures
Emergency Medical Response
Emergency Procedures and First Aid
End-of-Life Care Procedures
Equipment and Medical Supply Management
Fall Prevention Programs
Family and Visitor Safety
Food Preparation and Cooking Safety
Food Safety and Hygiene
Food Storage and Preservation
Guest Allergy Communication Protocols
Guest Room Safety and Security
Healthcare Associated Infections
Heating Ventilation and Air Conditioning Systems
Incontinence Care and Hygiene
Infection Control Measures
Laundry Hygiene Practices
Maintenance of Mobility Equipment
Manual Handling of People
Medication Administration and Storage
Outdoor Area Safety and Accessibility
Psychological Well-being and Mental Health Support
Recreational Activities Safety
Resident Communication Aids
Resident Mobility and Transfer Aids
Resident Nutrition and Hydration Management
Resident Privacy and Dignity
Resident Room and Living Space Safety
Staff Health Screening and Immunization
Staff Hygiene and Health
Staffing Levels and Caregiver Support
Temperature Control in Resident Areas
Training in Resident Rights and Advocacy
Transportation Safety for Residents
Utility Safety and Backup Systems
Volunteer Worker Policies
Wheelchair Hoist
Near-Miss Reporting Software
By capturing and analyzing medication errors, prescription errors and near misses enables you to implement preventive measures.
Incident & Accident Management
Efficiently report and manage all Incidents & Accidents. Enables simple reporting to the Health Service and Insurers. Streamline your response and processes for a safer Designated Centre.
Digital Routines and Checklists
Get real-time visibility of the completion of all H&S checks in your Designated Centre. We digitize your paper Daily, Weekly, and Monthly checks so they’re completed on mobile.
Corrective Action Management
Our cloud-based CAPA management system allows Designated Centres to ensure identified corrective actions are logged, tracked and actioned on any device.
Health & Safety courses
Engaging Modern Courses
Your employees complete courses and quizzes on any device. Once the course is complete their Certification is awarded and available to view.
A wellbeing program for your Employees
Delivered via the Elevate section of the portal. Employees can elect the courses or modules they wish, and can complete them in confidence.
Healthy body
Courses that help employees look after themselves physically.
Healthy mind
A range of courses that help with positive mental health.
Healthy citizens
We give people skills to do good for society and others.
Healthy work
We help employees develop resilience, dignity and balance.
Pricing for your Designated Centre
Increase compliance. Reduce insurance premiums. A business case your Finance Director will love.
Designated Centre
price per bed- Includes for each Designated Centre
- Safety Statement / HIQA Self-inspection Tools / Daily, Weekly, Monthly H&S Checks / Digitised Risk Assessments / Incident, Accident & Near Miss Reporting / Corrective Action Management / Observation Recording Software
- Nurses and Staff
- H&S Compliance Course, Medication Management Online Courses, Employee Wellbeing app.
- For Managers
- Inspection Management resources and Leadership Development program.
Live demo.
Get to know the Fit2Care system in 15 minutes
You’ll get a personal tour of the platform, showcasing how it can be customised and used in your centre to achieve your objectives.