Fit2Care
The Complete Digital RQIA Compliance Solution for NI Care Homes
Policies, Statements, Incident Reporting, Staff Training, Checklists, Procedures, Risk Assessments, Governance – all in one place.
Fit2Care helps you deliver Improved Services and Supports for Older People
Ensure regulatory compliance
Exceed required standards
Reduce reportable incidents
Lower insurance premiums
Our Fit2Care Compliance Solution for Care Homes offers a comprehensive, all-in-one platform to simplify regulatory management. From digitized Statements of Purpose to fully customisable Policies and Procedures, every aspect is designed to enhance efficiency. Our dynamic Risk Assessment tools and integrated online safety training ensure your team stays compliant and competent in real-time. With full visibility into staff qualifications and safety measures, our solution helps you confidently manage operations while meeting all legislative requirements.
How Fit2Care Simplifies Regulatory Compliance
All in one easy to use App. No IT skills needed.
Regulation 3: Statement of Purpose
Standard: The care home must have a clear, publicly available statement that accurately describes its services.
Fit2Care Solution: Housed in the portal and available for all employees to access.
Regulation 4: Resident's Guide
Standard: A guide must be provided to residents detailing their rights and services offered.
Fit2Care Solution: Guide is accessed via the portal for staff to share with residents, download, and print.
Regulation 5: Information about Fees
Standard: Residents must be informed about fees and any financial arrangements.
Fit2Care Solution: Policies and procedures accessible via the portal.
Regulation 6: Review of Statement of Purpose and Resident's Guide
Standard: Regular reviews of key documents are required to ensure they are current.
Fit2Care Solution: All relevant documents and policies accessible and regularly reviewed in the portal.
Regulation 7: Fitness of Registered Provider
Standard: Providers must be suitable to operate a care home, meeting specific standards.
Fit2Care Solution: Staff training on roles and competencies managed via portal.
Regulation 8: Appointment of Manager
Standard: A manager must be appointed to ensure the day-to-day management of the home.
Fit2Care Solution: Portal ensures the appointment and management of responsible persons.
Regulation 9: Fitness of Registered Manager
Standard: Managers must be deemed fit and competent to manage the care home.
Fit2Care Solution: Portal stores records of manager competency and fitness checks.
Regulation 10: Registered Person: General Requirements
Standard: Registered persons must comply with requirements for management, staff, and operations.
Fit2Care Solution: Governance tools and training available in the portal.
Regulation 11: Registered Person: Notification of Offences
Standard: The care home must notify authorities of any relevant offences involving the registered person.
Fit2Care Solution: Report offences directly through the portal to ensure compliance.
Regulation 12: Quality of Care and Service Provision
Standard: The care home must maintain quality in all care and services provided.
Fit2Care Solution: Policies and procedures for care quality available through the portal.
Regulation 13: Health and Welfare of Residents
Standard: Care homes must ensure the health, safety, and well-being of all residents.
Fit2Care Solution: Health and safety standards tracked via portal with incident reporting and management.
Regulation 14: Further Health and Welfare Requirements
Standard: Additional provisions to ensure ongoing health and welfare standards are met.
Fit2Care Solution: Additional health and safety policies and risk assessments available through portal.
Regulation 15: Assessment of Residents
Standard: Each resident must be individually assessed to determine their care needs.
Fit2Care Solution: Assessment checklist tool and resident care plans digitized in the portal.
Regulation 16: Resident's Care Plan
Standard: A personalized care plan must be developed for each resident.
Fit2Care Solution: Resident care plans and outcomes reviewed and stored digitally.
Regulation 17: Review of Quality of Care and Service Provision
Standard: Regular reviews of care quality and services must be conducted.
Fit2Care Solution: Review checklists, self-inspection tools, and audits available for periodic review.
Regulation 18: Facilities and Services
Standard: The care home must provide appropriate facilities and services to meet residents’ needs.
Fit2Care Solution: Digital checklists for staff to ensure facility standards.
Regulation 19: Records
Standard: Comprehensive records must be maintained regarding residents, staff, and operations.
Fit2Care Solution: Records of residents, staff, and operations managed digitally.
Regulation 20: Staffing
Standard: The care home must have adequate and appropriately skilled staff.
Fit2Care Solution: Portal manages staff assignments and training schedules.
Regulation 21: Fitness of Workers
Standard: All staff must be fit to work in a care home, including appropriate background checks.
Fit2Care Solution: Digital checks for worker fitness, with all documents stored in the portal.
Regulation 22: Restrictions on Acting for Residents
Standard: Limitations on who can act on behalf of residents to avoid conflicts of interest.
Fit2Care Solution: Policies in place to manage and review resident representatives.
Regulation 23: Staff Views on Home Conduct
Standard: Staff must be encouraged to provide feedback on the conduct and management of the home.
Fit2Care Solution: Staff feedback tracked and managed digitally, plus feedback forms embedded in the portal.
Regulation 24: Complaints Procedures
Standard 1.7: The home must have a formal complaints procedure accessible to all residents.
Fit2Care Solution: Online Complaints procedure available to residents / families that flags issues to Person in Charge.
Regulation 25: Guidance for Social Care Workers, Nurses, and Healthcare Professionals
Standard: Staff must follow recognized guidelines in social and healthcare practices.
Fit2Care Solution: Policies and training materials available for social and healthcare practices.
Regulation 26: Clinical Trials and Research
Standard: Any clinical research or trials must meet regulatory standards.
Fit2Care Solution: Procedures and risk assessments available for clinical research.
Regulation 27: Fitness of Premises
Standard: The premises must be suitable and safe for residents to live in.
Fit2Care Solution: Digital checklists and risk assessments for facility safety.
Regulation 28: Financial Position
Standard: The care home must be financially stable to ensure ongoing service provision.
Fit2Care Solution: Financial reporting checklist tool available in the portal.
Regulation 29: Visits by Registered Provider
Standard: The provider must regularly visit the home to ensure it is run properly.
Fit2Care Solution: Visitation and oversight management through the portal.
Regulation 30: Notification of Death, Illness, and Other Events
Standard: The home must notify authorities of significant events like deaths or serious illnesses.
Fit2Care Solution: Notifications for significant events, incidents, and accidents logged digitally.
Regulation 31: Notice of Absence
Standard: Absence of key staff or managers must be reported and planned for.
Fit2Care Solution: Absence notifications logged directly in the portal and sent to authorities.
Regulation 32: Notice of Changes
Standard: The home must notify authorities of significant changes, such as management or premises.
Fit2Care Solution: Change notifications automatically logged and submitted through the portal.
Regulation 33: Notice of Termination of Accommodation
Standard: Procedures must be in place for when a resident’s accommodation is terminated.
Fit2Care Solution: Procedures for termination managed via portal, with notifications to authorities.
Regulation 34: Appointment of Liquidators
Standard: Proper protocols must be followed if the home is placed in liquidation.
Fit2Care Solution: Liquidation and appointment of responsible persons logged and tracked digitally.
Regulation 35: Death of Registered Person
Standard: Plans must be in place if the registered provider dies.
Fit2Care Solution: Death notifications and follow-up managed via portal.
Regulation 36: Offences
Standard: Defines offences and the penalties for violating care home regulations.
Fit2Care Solution: Offence tracking and reporting capabilities built into the platform.
Regulation 37: Compliance with Regulations
Standard: The care home must comply with all relevant regulations to continue operating.
Fit2Care Solution: Portal ensures all compliance with ongoing monitoring of regulations.
Regulatory Compliance. Staff Training. Safety Management.
Multiple modules. Fully customisable. All in one easy-to-use portal for your Designated Centre.
Operational Compliance Toolkit
All the Policies, Procedures, Digital Checklists you need to be compliant with Regulations and Standards.
Key features:
- Policies & Procedures
- Operational Checks
- HIQA Reporting
Health & Safety Management System
Get visibility of compliance from anywhere. We digitise safety management, saving you costs and reducing risk.
Key features:
- Incident Reporting
- Risk Assessments
- Safety Statements
H&S and Medication Management Courses
Online compliance training courses in medication management designed for nurses to cover your legal requirements.
Key features:
- H&S Courses
- Medication Management Courses
- Leadership Training
Over 200 Care Homes choose Fit2Care because...
You get a Safety Statement specific to your Care Home saving you time and money.
Reports to show that you’re compliant with the Safety and Health at Work Act and the Standards.
All employees are trained on the hazards, risks and control measures.
Demonstrate Food Hygiene compliance to Environmental Health Officers.
Easily track incidents, accidents and near misses with a fully-automated digital tracking system
Train all employees on Safeguarding Vulnerable Persons, without sending them on a physical course.
Demonstrate to insurers that you’re compliant with legislation.
Care Home Compliance Score
Get an overview of Compliance at a glance. Safety Courses, Incidents, Audits, H&S Routines, Corrective Actions, Safety Statement.
Digital Safety Statement for your Care Home
The online safety statement we write is deployed to all employees. Get peace of mind with real-time data on who read and signed it.
Risk Assessment Software
We turn Risk Assessments into digital JSTs. Short, relevant, bite-size modules that communicate to employees the hazards and control measures.
Care Home Risk Assessments
Access to Drugs and Medicines
Accessibility for Disabled Customers
Bed Sore Prevention and Skin Care
Continuity of Care and Handover Procedures
Dementia Care Practices
Dietary Restrictions and Allergen Management
Dining Area Cleanliness and Table Setup
Disaster Preparedness and Evacuation Planning
Dishwasher / Glass Washer
Emergency Contact Procedures
Emergency Medical Response
Emergency Procedures and First Aid
End-of-Life Care Procedures
Equipment and Medical Supply Management
Fall Prevention Programs
Family and Visitor Safety
Food Preparation and Cooking Safety
Food Safety and Hygiene
Food Storage and Preservation
Guest Allergy Communication Protocols
Guest Room Safety and Security
Healthcare Associated Infections
Heating Ventilation and Air Conditioning Systems
Incontinence Care and Hygiene
Infection Control Measures
Laundry Hygiene Practices
Maintenance of Mobility Equipment
Manual Handling of People
Medication Administration and Storage
Outdoor Area Safety and Accessibility
Psychological Well-being and Mental Health Support
Recreational Activities Safety
Resident Communication Aids
Resident Mobility and Transfer Aids
Resident Nutrition and Hydration Management
Resident Privacy and Dignity
Resident Room and Living Space Safety
Staff Health Screening and Immunization
Staff Hygiene and Health
Staffing Levels and Caregiver Support
Temperature Control in Resident Areas
Training in Resident Rights and Advocacy
Transportation Safety for Residents
Utility Safety and Backup Systems
Volunteer Worker Policies
Wheelchair Hoist
Near-Miss Reporting Software
By capturing and analyzing medication errors, prescription errors and near misses enables you to implement preventive measures.
Incident & Accident Management
Efficiently report and manage all Incidents & Accidents. Enables simple reporting to the Health Service and Insurers. Streamline your response and processes for a safer Care Home.
Digital Routines and Checklists
Get real-time visibility of the completion of all H&S checks in your Care Home. We digitize your paper Daily, Weekly, and Monthly checks so they’re completed on mobile.
Corrective Action Management
Our cloud-based CAPA management system allows Care Homes to ensure identified corrective actions are logged, tracked and actioned on any device.
Health & Safety courses
Engaging Modern Courses
Your employees complete courses and quizzes on any device. Once the course is complete their Certification is awarded and available to view.
A wellbeing program for your Employees
Delivered via the Elevate section of the portal. Employees can elect the courses or modules they wish, and can complete them in confidence.
Healthy body
Courses that help employees look after themselves physically.
Healthy mind
A range of courses that help with positive mental health.
Healthy citizens
We give people skills to do good for society and others.
Healthy work
We help employees develop resilience, dignity and balance.
Pricing for your Care Home
Increase compliance. Reduce insurance premiums. A business case your Finance Director will love.
Fit2Care
price per bed- Includes for each Care Home
- Safety Statement / HIQA Self-inspection Tools / Daily, Weekly, Monthly H&S Checks / Digitised Risk Assessments / Incident, Accident & Near Miss Reporting / Corrective Action Management / Observation Recording Software
- Nurses and Staff
- H&S Compliance Course, Medication Management Online Courses, Employee Wellbeing app.
- For Managers
- Inspection Management resources and Leadership Development program.
Live demo.
Get to know the Fit2Care system in 15 minutes
You’ll get a personal tour of the platform, showcasing how it can be customised and used in your care home to achieve your objectives.